Solutionz, Inc. is a leading AV Integrator and professional services provider. We deliver the most reliable, comprehensive, and best-in-class audio visual systems that transform the way organizations across the US do business.
The purchasing department has many critical responsibilities that generally fall into two fronts:
Setting up customer orders exactly right
Solutionz is a complicated project business and customer orders can involve many variables, line items and complexities. While the Sales Reps provide the oxygen that keeps the business alive, the purchasing department helps sales “get the details right” working hand-in-hand with sales reps to make sure Sales Orders in the system are an exact match with what the customer has been promised. This is a very complicated process with many twists and turns but purchasing is the correct control point to help the company drive efficient and accurate purchases at the best available price. It is important that every line of every sales order is the correct item with the correct sales price and cost. This helps ensure that we don’t buy the wrong parts AND gross profit data from the Sales Order effects Sales Rep commissions. This front also includes managing a detailed parts list and pricing information to drive streamlined purchase order creation. It is purchasing responsibility to make sure the Sales Order is accurate based on what was submitted by the sales rep including sales prices, costs and gross profit.
Order equipment at the best possible price and the right time
Given that “Equipment Cost of Goods Sold” is the largest line item in the financials, small moves by the Purchasing Department can mean significant savings for the company. This means we must buy the right equipment on the first try. Not too soon (needlessly consuming cash), and not too late (causing avoidable shipping fees). Every purchaser can add a ton of value to the bottom line by chasing down the best possible price in any scenario. In addition, the Purchasing Departments plays a critical role to avoid ordering things that we might already have available in inventory.