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Sales & Office Support Specialist 

Essential Functions:

  • Assist Sales Rep in creating sales proposals in excel and NetSuite software systems.
  • Assist with bid and proposal preparation to ensure a consistency and accuracy of pricing and deliverables.
  • Act as a liaison between sales reps and engineers to ensure proposals are entered correctly
  • Assist salespersons with order processing
  • Interface with key manufacturing partners to review master quotes and confirm project registration discounts.
  • Help schedule and coordinate in vendor meetings and networking events.
  • Participate in project discussions and meetings to assist with creation of sales proposals. 
  • Create and coordinate with the operations team on external change orders.
  • Interact and participate in both internal and external (client) meetings as requested
  • Facilitate communications between Sales, Purchasing & Production
  • Answer customer inquiries by providing relevant information and forwarding potential customer contact information to appropriate internal parties.
  • Order office supplies
  • Answer incoming calls as needed.
  • Support Management staff on special projects

Universal Job Responsibilities:

  • Always represent Solutionz in a positive and professional manner.
  • Productively interface with all team members and project stakeholders – internal and external.
  • Understand and follow Solutionz policies and procedures.
  • Proactively identify and discuss ideas to improve policies and procedures.
  • Demonstrate respect to co-workers, customers and vendors.
  • Take responsibility for your own actions and activities.
  • Promptly reply to all email and voicemail communications, including outside of standard work hours when required
  • Complete timecards daily.
  • Keep work area clean and free of clutter, to include (where applicable) office space, company vehicles and job site.
  • Be respectful in the care and handling of all company and client owned resources


  • Excellent verbal and written communication skills.
  • The ability to work within a team environment is essential.
  • Strong Computer Skills with proficiency in MS Office, specifically Excel
  • Experience of NetSuite (or other CRM/ERP) software.          
  • Experience with Microsoft teams 
  • Knowledge of AV products and services preferred but not necessary.


Job Title:              Sales & Office Support Specialist

Location:             Malvern PA

Reports to:         President/Regional Sales Manager