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Accounts Payable Coordinator

Job Summary:  This position requires strong attention to detail, independent thinking skills and a problem-solving mindset. You will be working in a fast paced, high volume environment; where organization, prioritization and time management skills are essential.

Key Responsibilities

  • Vendor bill management: matching, reviewing & entering vendor bills; investigating & resolving discrepancies.
  • Maintain good-standing relationships with vendors – review account statements & reply to vendor inquiries.
  • Subcontractor bill management (follow ups, review & confirm bills then enter for payment).
  • Assist in Month-End close tasks – i.e.: credit card reconciliation, expense report review.
  • Support department in weekly check runs.
  • Help track product returns and vendor credit memo follow-up.
  • Submission of vendor setup forms and corporate information requests.
  • Back-up phone coverage as requested by management.
  • Various tasks as requested by supervisor, Accounting Manager or CFO, etc.

Requirements

  • Collaborative and respectful team player with good communication skills.
  • Ability to build positive relationships with internal personnel and external customers.
  • A considerate customer-service oriented attitude required at all times.
  • Self-started who exhibits strategic initiative to chase down delinquent customers.
  • Able to manage time wisely given a variety of unrelated tasks.
  • Firm/confident/charming negation skills.
  • Able to take instruction and follow company polices.

 

Other Considerations/Requirements:

  • This is an entry level position, however, candidates with prior accounting/bookkeeping experience will be better qualified for the position.
  • System knowledge required: Experience using Outlook and proficiency in Excel is required. The company uses NetSuite as a cloud-based accounting system.

 

Employment: Type Full-time

Reports to: Office and Bookkeeping Manager

To express interest in this position, please submit your resume and a cover letter. Incomplete submissions will not be considered.